AI automation for small business · Veteran-owned
Custom AI that solves real business problems.
No hype. No complexity. Just measurable impact.
Promptolution is an AI automation agency for small business owners. We build AI into the way you already work — taking the repetitive tasks off your plate, making your team more efficient, and giving you room to grow. Every solution is built to fit your business, and it’s yours from day one.
- Projects from
- $3,000
- First call
- 30 min · Free
- First build
- Live in 30 days
The hidden cost
Busywork never sends an invoice. It just takes your evenings.
Every week your team pays it.
Most owners stopped counting.
2×
The same data, typed twiceCopying from email into the CRM, from the CRM into the invoice, from the invoice into the spreadsheet.
After hours
Where the admin gets doneThe paperwork that doesn’t fit in the workday follows you home at night and on weekends.
$0
What customers pay for itNo customer pays you more because someone moved data between tabs by hand.
Where AI pays off first
Every industry has its own busywork.
Find yours.
See what we’d automate first.
Every missed call is a job for someone else.
Home Services →
Leads go cold while you’re at a showing.
Real Estate →
Intake slips before anyone bills an hour.
Legal →
Bids take so long the job is gone.
Construction & Trades →
Compliance paperwork is eating production time.
Manufacturing →
Paperwork is burning out your best people.
Healthcare →
A dozen apps and no one system.
E-commerce →
Proposals take days you don’t have.
Professional Services →
Month-end close drags on for weeks.
Financial Services →What a build looks like
One request, handled start to finish.
A typical lead-to-booking flow,
once it’s live.
A request comes in
Call · Form · Email · TextAI reads it
Sort · Qualify · ExtractYour systems update
CRM · Calendar · BooksFollow-up goes out
Email · Text · BookingYou handle exceptions
Only what needs a personEvery step loggedEach handoff is recorded, so you can trace any request from first contact to paid invoice.
A person where it countsAnything unusual goes to you or your team with the full context attached. The AI handles the routine; you make the judgment calls.
Yours to keepIt runs in accounts you own, with your logins. We build it; you own it — from day one.
What we build
Six ways we put AI to work.
Custom-built for your business —
never a template.
Workflow automation
01Connect the apps you already pay for, so information moves itself instead of being copied by hand.
AI assistants & chatbots
02Answer questions, qualify leads and book appointments around the clock — in your voice, by your rules.
Knowledge systems
03Turn what lives in your team’s heads and folders into answers anyone on the team can look up.
Document & data processing
04Read invoices, forms and PDFs, pull out what matters, and put it where it belongs.
CRM & follow-up
05Every lead logged, every follow-up sent on time, nothing slipping through the cracks.
Reporting & dashboards
06Numbers that update themselves, so you can make decisions without digging through spreadsheets.
Built for your team
Every seat in the business has its own grind.
Start where it hurts most.
The business can’t go a day without you answering something.
Leads wait hours for a reply and go with whoever answered first.
The same information typed into three systems, every day.
The same ten questions, answered by hand, all day long.
Invoices, reminders and reconciling — by hand, all month.
Posts and emails wait until someone finds a free hour.
What it costs
Hire another pair of hands, or build one you own.
An illustrative comparison:
part-time help vs. a typical build.
Add a part-time admin.
- Yearly wages
- $20k – $30k
- Payroll taxes & overhead
- +10 – 20%
- Hiring & training
- Weeks
- Hours covered
- ~20 / week
- You pay
- Every year
Build it once. Own it.
- Project price
- From $3,000
- Ongoing
- Your software & AI usage
- Live and working
- 30 days
- Hours covered
- 24 / 7
- Ownership
- Yours from day 1
$3,000
/ Projects start atYour written build price comes with the Discovery map. The $1,000 Discovery fee is deducted from the build.
30 days
/ To liveFrom kickoff to a working system your team is actually using.
Day 1
/ OwnershipWorkflows, accounts, data and documentation are in your name from the start.
How it works
From first call to live in thirty days.
Discover → Design → Build →
Launch → Improve.
Discover
We learn how your business actually runs — talking with you and your team, mapping the work step by step, and ranking where AI will save the most time and money. Discovery is a paid first step ($1,000), deducted from the build price if you hire us to build. The map is yours either way.
You get
- Workflow map
- Prioritization map
- Build costs
Design
A plain-English plan: what gets automated, which tools connect, what the AI will and won’t do, and when it goes live. You approve it before we build anything.
You get
- Build plan
- Tool choices
- Timeline
Build
We build it inside accounts you own, then test it against real examples from your business — including the odd cases — until it holds up.
You get
- Working automations
- Connected tools
- Test results
Launch
We switch it on, train your team, and hand over simple how-to guides — so it gets used on day 31, not forgotten.
You get
- Go-live
- Team training
- How-to guides
Improve
We watch how it performs, measure the time it gives back, and tune what needs tuning. You get a clear list of what to automate next.
You get
- Monitoring
- Results review
- Next opportunities
AI should fit the way your business already runs — not the other way around. We build around your real work, hand you the keys on day one, and measure success in the hours you get back.
Choosing an AI partner
Built for you, not sold to you.
Veteran-owned.
Accountable to results.
/ Promptolution
- Built around how your business actually works
- Plain English — no hype, no jargon
- You own every workflow, account and document from day one
- A written price before we build, starting at $3,000
- Live in 30 days, with your team trained
- A person reviews anything important before it happens
- Veteran-owned and accountable to results
/ The usual approach
- One-size-fits-all bots and templates
- Buzzwords and demos that never ship
- Your workflows locked inside their platform
- Open-ended retainers and monthly fees
- Months of discovery before anything works
- AI left to act on its own with no one watching
- Hand it off and disappear
Start on your own
Free tools to find your first build.
No jargon. Most need no sign-up.
AI Readiness Quiz
2 minTen questions. A score out of 100, a breakdown across five areas, and your next step.
The Owner’s Playbook
FreeAn hour audit, a priority score, twelve workflows and a 30-day plan to get your week back.
Industry Checklists
9 industriesTick what you still do by hand and watch the hours and yearly cost add up.
Common questions
Straight answers.
Anything else? Book a free 30-minute call. No pitch deck — and if we’re not the right fit, we’ll tell you.
Book a free call →How much does AI automation cost?
Projects start at $3,000. The first 30-minute call is free. Your written build price comes at the end of Discovery, a paid first step ($1,000) that maps where AI will help most and what each build would cost. The $1,000 is deducted if you hire us to build; if you don’t, the map is yours to use with any builder. Once it’s live, the only ongoing costs are the software and AI usage you pay for directly — no required retainer.
How long until it’s live?
Thirty days from kickoff to launch, through five steps: Discover, Design, Build, Launch and Improve. Smaller builds can go live sooner.
What does “you own it from day one” mean?
Everything is built in accounts in your business’s name from the first day — the workflows, the AI accounts, the data and the documentation. If we ever part ways, it all keeps running and it all stays yours.
Our processes are a mess. Is that a problem?
That’s the normal starting point. The Discover step maps how work really happens in your business — not how it’s written down — and ranks what’s worth automating first.
Will AI replace my staff?
It replaces the parts of the job nobody likes: the copy-and-paste, the retyping, the chasing. Your people get that time back for customers and the work you hired them to do.
Do I need to be technical?
No. We explain everything in plain English, handle the technical work, and train your team on the parts they’ll use. You approve the plan before we build.
What happens if something breaks?
Every build includes monitoring, alerts and plain-English documentation, and support is available if you want it. Because you own the system, you’re never locked into us to keep it running.
Is my data safe?
Your data stays in accounts you control. We use business AI services that don’t train on your data, give each automation access to only what it needs, and keep a person in the loop for anything important.
Where to start
Let’s find your first hour back.
Thirty minutes, no pitch deck. We’ll look at how your business runs, find the busywork worth automating first, and explain how Discovery works and what it costs. If AI isn’t the answer, we’ll say so.
- From $3,000
- Live in 30 days
- Yours from day one
- No lock-in