Business process automation · Veteran-owned
Higher profit margins. Lower overhead.
Map every step. Automate what’s reliable.
Promptolution helps small business owners turn manual work into margin. We map how work actually moves through your business — including the steps nobody wrote down — then automate the repetitive tasks that can be automated reliably. Every system is built to fit your business, and it’s yours from day one.
- Projects from
- $5,000
- First call
- 30 min · Free
- First build
- Live in 30 days
The hidden cost
Busywork never sends an invoice. It just takes your evenings.
Every week your team pays it.
Most owners stopped counting.
2×
The same data, typed twiceCopying from email into the CRM, from the CRM into the invoice, from the invoice into the spreadsheet.
After hours
Where the admin gets doneThe paperwork that doesn’t fit in the workday follows you home at night and on weekends.
$0
What customers pay for itNo customer pays you more because someone moved data between tabs by hand.
Why automations fail
It’s rarely the technology. It’s a step nobody mentioned.
So we map every step
before we build anything.
Every business runs on routines that live only in people’s heads: the approval that happens by text, the spreadsheet one person updates every Friday, the exception everyone “just knows” how to handle. Owners and employees rarely bring these up on their own. They aren’t hiding anything — nobody has ever asked them to walk through their work in that much detail.
When an automation is built without those details, it works in the demo and breaks in the real world. That’s why the most important part of our work happens before anything gets built. We sit down with you and your key people, map how work actually moves through the business, put a dollar figure on each manual step, and sort what can be automated reliably from what shouldn’t be.
The result: lower overhead, fewer errors, and a business that runs the same on Monday morning as on Friday afternoon — no matter who’s working.
Where automation pays off first
Every industry has its own busywork.
Find yours.
See what we’d automate first.
Every missed call is a job for someone else.
Home Services →
Leads go cold while you’re at a showing.
Real Estate →
Intake slips before anyone bills an hour.
Legal →
Bids take so long the job is gone.
Construction & Trades →
Compliance paperwork is eating production time.
Manufacturing →
Paperwork is burning out your best people.
Healthcare →
A dozen apps and no one system.
E-commerce →
Proposals take days you don’t have.
Professional Services →
Month-end close drags on for weeks.
Financial Services →What a build looks like
One request, handled start to finish.
A typical lead-to-booking flow,
once it’s live.
A request comes in
Call · Form · Email · TextIt gets sorted
Read · Qualify · ExtractYour systems update
CRM · Calendar · BooksFollow-up goes out
Email · Text · BookingYou handle exceptions
Only what needs a personEvery step loggedEach handoff is recorded, so you can trace any request from first contact to paid invoice.
A person where it countsAnything unusual goes to you or your team with the full context attached. The system handles the routine; you make the judgment calls.
Yours to keepIt runs in accounts you own, with your logins. We build it; you own it — from day one.
What we build
Six kinds of busywork we take off your plate.
Custom-built for your business —
never a template.
Workflow automation
01Connect the apps you already pay for, so information moves itself instead of being copied by hand.
Call, text & web answering
02Answer common questions, qualify leads and book appointments around the clock — in your voice, by your rules, with anything unusual handed to a person.
Knowledge systems
03Turn what lives in your team’s heads and folders into answers anyone on the team can look up.
Document & data processing
04Read invoices, forms and PDFs, pull out what matters, and put it where it belongs.
CRM & follow-up
05Every lead logged, every follow-up sent on time, nothing slipping through the cracks.
Reporting & dashboards
06Numbers that update themselves, so you can make decisions without digging through spreadsheets.
Built for your team
Every seat in the business has its own grind.
Start where it hurts most.
The business can’t go a day without you answering something.
Leads wait hours for a reply and go with whoever answered first.
The same information typed into three systems, every day.
The same ten questions, answered by hand, all day long.
Invoices, reminders and reconciling — by hand, all month.
Posts and emails wait until someone finds a free hour.
What it costs
A written price before we build.
Discovery first.
Then a price for each build.
$5,000
/ Projects start atYour written build price comes with the Discovery map. The $2,000 Discovery fee is deducted from the build.
30 days
/ To liveFrom kickoff to a working system your team is actually using.
Day 1
/ OwnershipWorkflows, accounts, data and documentation are in your name from the start.
How it works
From first call to live in thirty days.
Discover → Design → Build →
Launch → Improve.
Discover
We learn how your business actually runs — talking with you and your team, mapping the work step by step (including the steps nobody wrote down), putting a dollar figure on each manual task, and ranking what’s worth automating by the time and money it saves. Discovery is a paid first step ($2,000), deducted from the build price if you hire us to build. The map is yours either way.
You get
- Workflow map
- Prioritization map
- Build costs
Design
A plain-English plan: what gets automated, what stays with a person, which tools connect, and when it goes live. You approve it before we build anything.
You get
- Build plan
- Tool choices
- Timeline
Build
We build it inside accounts you own, then test it against real examples from your business — including the odd cases — until it holds up.
You get
- Working automations
- Connected tools
- Test results
Launch
We switch it on, train your team, and hand over simple how-to guides — so it gets used on day 31, not forgotten.
You get
- Go-live
- Team training
- How-to guides
Improve
We watch how it performs, measure the time it gives back, and tune what needs tuning. You get a clear list of what to automate next.
You get
- Monitoring
- Results review
- Next opportunities
Automation should fit the way your business already runs — not the other way around. We build around your real work, hand you the keys on day one, and measure success in the hours you get back.
Choosing an automation partner
Built for you, not sold to you.
Veteran-owned.
Accountable to results.
/ Promptolution
- Every step mapped before anything gets built
- Plain English — no hype, no jargon
- You own every workflow, account and document from day one
- A written price before we build, starting at $5,000
- Live in 30 days, with your team trained
- A person reviews anything important before it happens
- Veteran-owned and accountable to results
/ The usual approach
- Software sold before anyone maps the work
- Buzzwords and demos that never ship
- Your workflows locked inside their platform
- Open-ended retainers and monthly fees
- Months of discovery before anything works
- AI left to act on its own with no one watching
- Hand it off and disappear
Start on your own
Free tools to find your first build.
No jargon. Most need no sign-up.
Automation Readiness Quiz
2 minTen questions. A score out of 100, a breakdown across five areas, and your next step.
The Owner’s Playbook
FreeAn hour audit, a priority score, twelve workflows and a 30-day plan to get your week back.
Industry Checklists
9 industriesTick what you still do by hand and watch the hours and yearly cost add up.
Common questions
Straight answers.
Anything else? Book a free 30-minute call. No pitch deck — and if we’re not the right fit, we’ll tell you.
Book a free call →How much does business process automation cost?
Projects start at $5,000. The first 30-minute call is free. Your written build price comes at the end of Discovery, a paid first step ($2,000) that maps every step of the work, shows where automation will pay off most, and prices each build. The $2,000 is deducted if you hire us to build; if you don’t, the map is yours to use with any builder. Once it’s live, the only ongoing costs are the software and usage fees you pay for directly — no required retainer.
How long until it’s live?
Thirty days from kickoff to launch, through five steps: Discover, Design, Build, Launch and Improve. Smaller builds can go live sooner.
What does “you own it from day one” mean?
Everything is built in accounts in your business’s name from the first day — the workflows, the software accounts, the data and the documentation. If we ever part ways, it all keeps running and it all stays yours.
Our processes are a mess. Is that a problem?
That’s the normal starting point. The Discover step maps how work really happens in your business — not how it’s written down — and ranks what’s worth automating first.
Will automation replace my staff?
It replaces the parts of the job nobody likes: the copy-and-paste, the retyping, the chasing. Your people get that time back for customers and the work you hired them to do.
Do I need to be technical?
No. We explain everything in plain English, handle the technical work, and train your team on the parts they’ll use. You approve the plan before we build.
What happens if something breaks?
Every build includes monitoring, alerts and plain-English documentation, and support is available if you want it. Because you own the system, you’re never locked into us to keep it running.
Do you use AI?
Only where it’s the most dependable tool for the job — reading incoming documents, sorting requests, drafting routine replies — and always with a person approving anything that matters. Often the right answer is simpler, rules-based automation, or a better process with no new software at all. Working out which is part of Discovery.
Is my data safe?
Your data stays in accounts you control. Where a build uses AI, we use business AI services that don’t train on your data. Each automation gets access to only what it needs, and a person stays in the loop for anything important.
Where to start
Let’s find your first hour back.
Thirty minutes, no pitch deck. We’ll learn how your business runs, hear where the busywork piles up, and explain how Discovery works and what it costs. Discovery is where we work out what’s worth automating first — and whether automation is the answer at all.
- From $5,000
- Live in 30 days
- Yours from day one
- No lock-in