Industry · Healthcare
AI for healthcare practices: less paperwork, more time with patients.
Your front desk is buried in phones, forms and follow-ups. We build AI that handles scheduling, reminders and intake paperwork, so your staff can focus on the people in front of them.
- Projects from
- $3,000
- Ongoing
- Your software & AI
- Live in
- 30 days
- Ownership
- Yours from day 1
The friction
Where healthcare practices lose their week.
The phones never stop
01Scheduling, rescheduling and “what time do you close?” calls tie up your front desk all day.
Intake forms get retyped
02Paper and PDF forms get keyed into your system by hand, which is slow and full of chances for mistakes.
No-shows leave holes in the day
03Missed appointments cost revenue, and there’s rarely time to fill the slot.
Referrals and faxes pile up
04Incoming referrals and records sit in a queue until someone has time to sort them.
What we automate
What we build for healthcare practices.
Every build is custom.
These are common starting points.
Reminders & rescheduling
01Patients get reminders by text or email and can confirm or reschedule without calling. Openings go to your waitlist.
Digital intake
02Patients complete forms before the visit, and the information lands in your system without retyping.
Front-desk assistant
03Answers common questions — hours, directions, what to bring, how to prepare — and hands everything else to your staff.
Referral processing
04Incoming referrals and faxed records get sorted, summarized and routed to the right person.
Insurance paperwork prep
05Eligibility details and prior authorization paperwork are gathered and staged for staff to review and submit.
Recalls & follow-ups
06Patients due for a visit get friendly reminders, so care doesn’t lapse and your schedule stays full.
We design around HIPAA from the start. Patient information only flows through services that will sign a Business Associate Agreement, access is limited to what each automation needs, and we’ll walk you through exactly where data lives before anything is built. The AI never gives medical advice.
How it works
Five steps. Live in thirty days.
You approve the plan
before we build.
Discover
Prioritization map with build costs.
Design
A build plan you approve first.
Build
Built and tested on your real work.
Launch
Switched on, team trained.
Improve
Watched, measured, tuned.
Healthcare · FAQ
Healthcare questions.
Anything else? Book a free 30-minute call. No pitch deck — and if we’re not the right fit, we’ll tell you.
Book a free call →Is this HIPAA-compliant?
We design every healthcare build around HIPAA requirements: patient data only moves through services that sign a Business Associate Agreement, access is limited, and everything lives in accounts your practice owns. We’ll document the data flow for your records.
Will the AI give medical advice?
No. It handles scheduling, reminders, paperwork and general questions. Clinical questions go to your staff.
Does it work with our EHR or practice management system?
Many systems allow connections; some are more locked down. We’ll check yours on the first call and tell you plainly what’s possible.
What does it cost, and who owns it?
Projects start at $3,000. You get a written build price at the end of Discovery, and the $1,000 Discovery fee is deducted if we build it. Everything is built in accounts in your name, so you own it from day one — the only ongoing costs are the software and AI usage you pay for directly.
Where to start
Let’s find your first hour back.
Thirty minutes, no pitch deck. We’ll look at how your business runs, find the busywork worth automating first, and explain how Discovery works and what it costs. If AI isn’t the answer, we’ll say so.
- From $3,000
- Live in 30 days
- Yours from day one
- No lock-in